Exhibitor Manual

Cube Events B.V.

Mathe Nouwen

E-mail: mathe@cubeevents.nl

Mobile: +31 06 242020190

General information

Date and time

Sunday 27 july 2025 –    09:00 – 17:00 hrs

Monday 28 july 2025 – 09:00 – 17:00 hrs

Location

Expo Antwerpen, Hall 4
Jan van Rijswijcklaan 191
2020 Antwerpen, België
Tel: +32 03 2608122

Stand Construction

Standard Facilities

A stand includes:

  • White walls with supports
  • Fascia board
  • Nameplate on all open sides
  • 1m² storage room
  • Table with 3 chairs
  • 4 LED spotlights
  • 6 garment rails of 1 meter on closed or between open supports
  • Electrical connection with wall socket

Construction and Dismantling

Opbouw eigen standbouw
Friday, July 25, from 12:00 to 18:00 hrs Saturday, July 26, from 08:00 to 17:00 hrs

Uniform Stand Setup
Saturday, July 26, from 08:00 to 17:00 hrs

Dismantling Stands
Monday, July 28, from 17:00 to 20:00 hrs

Own Stand Dismantling
Monday, July 28, from 18:00 to 20:00 hrs

It is not allowed to start moving carts, boxes, and/or dismantling your stand before the closing time of the last fair day! In case of early dismantling, a fine of €500.00 will be charged.

Insurance

All exhibitors are required to have civil liability insurance.

All exhibitors must take out a basic exhibition/event insurance that protects against theft of their own products, property, and the Organizer’s property, as well as damage to the building and its belongings. This must be covered from the setup day until the dismantling day when your goods are removed from the venue.

If an exhibitor causes damage to the building and/or property of the organization and/or third parties, they will be held liable for this damage.

More information can be found in the General Terms and Conditions.

Parking

Exhibitors

During the setup/dismantling period on Friday, July 25, Saturday, July 26, and Monday, July 28 (after 18:00 hrs), parking is free between Hall 3 and 4.

For exhibitor parking: Vogelzanglaan, 2020 Antwerp. At the entrance of the exhibitor parking, a LED screen will display “Bodyfashion Tradefair,” allowing exhibitors to access the parking.

On July 27 and 28, a parking ticket costs €12.00 excl. VAT per day.

Exhibitors/Visitors

Parking for exhibitors/visitors: There are many general free parking spaces on Vogelzanglaan, which can be used mainly by your customers.

The exhibitor parking is located directly behind the building, as shown in the image below. There are approximately 340 spaces available.

Order Forms

You can fill out order forms here via the links:

Hotels

You are free to book your own hotel rooms.
It is recommended to arrange this in advance due to a major festival in Antwerp Boom.

Crown Plaza

The Crown Plaza is located in the backyard of Antwerp Expo. The organization has blocked a number of rooms.

Visit Crown Plaza

Hilton Hotel

Hilton Hotel Antwerp has reserved some rooms for the Bodyfashion Tradefair Belgium. You can book via this link.

Visit Hilton Hotel

B&B Hotels Belgium

Visit B&B Hotels Antwerp Expo is easily accessible via a tram line from Antwerp City Centre.

Visit B&B Hotels

From Antwerp City Centre, Antwerp Expo is easily accessible by tram.

Campers/Mobile Home

There is a parking area next to Antwerp Expo for Mobile Homes/Campers. You can drive in and pay via Vogelzanglaan. Caravans and tents are not allowed.

Contact: David@nocterra.com of +32 495 22 90

Camperpark Vogelzang

WiFi

Antwerp Expo has a basic WiFi service. If you require a dedicated WiFi connection, this must be arranged with a specialized company at least 4 weeks before the event.

Marketing & Communication

Starting February 2025, the trade fair’s Social Media pages on Facebook & Instagram will be launched in collaboration with QY Commerce. Photos and information for your Social Media can be sent to: Quinn Ijpma: bftfantwerpen@gmail.com

Once live, we will inform you and provide materials to announce your participation. Banners for your communication and an invitation for your clients will be available for download. Visitors must register in advance via www.bodyfashiontradefair.com, but registration is free.

The trade magazines Aphrodite and Second Skin will highlight the fair and your participation. The lifestyle brand JANZEN will provide pleasant scents in the restrooms and the entrance area.

If you have any further questions or require additional information, please do not hesitate to contact the organization.

Marketing & communication material

Visitor information Dutch Information for visitors Floor plan